The al-Abbas's (p) Holy Shrine, through its Manuscript Restoration Center, launched a project to preserve its paper archive since 2003, which includes many important documents and letters that have expanded with the expansion that the holy shrine has witnessed in all its joints, which has generated a huge amount of these documents, therefore, it undertook this project in order to preserve, re-preserve and archive them in a modern and advanced scientific way.
The director of the aforementioned center, Mr. Laith Lotfi, briefed the Al-Kafeel network on the details of this project, and said: “Given the importance of the preservation process for institutions and archival centers of all levels to preserve the archive, which contribute to improving the performance of institutions and developing scientific research, as any damage in the document is considered a loss of a part of knowledge. And every document that is not put in place can be considered lost. And in modern archive science, the process of good preservation of the archive is an indication of the development of the institution’s work in various fields."
He added, "The importance of this project lies in:
1- Reducing the amount of documents in offices and saving space in them.
2- Preserving and protecting documents from damage.
3- Storing them properly and scientifically in special places.
4- Every document that passes (50) years is considered a historical document, and the Al-Abbas's (p) Holy Shrine possesses a quantity of these documents.
5- The paper archive cannot be dispensed with, as it represents the stages of the history of the al-Abbas's (p) holy shrine.
6- Managing documents and records in order to facilitate circulation and access to them.
7- The paper archive is approved by all institutions, companies and others. Despite the ability to save it electronically, it does not carry any value if it is not original.
8- The archive consists of all the documents produced and contained in the al-Abbas's (p) Holy Shrine, and is considered a historical evidence of its activities.
9- The archive includes various forms such as printed or manuscript papers, records, maps, photographs, films, microfilm, and any shapes or supports that appear in the future.
Upon the completion of the use of the documents, the finished files will be transferred from the current archive stage to the structure in charge of preserving the intermediate archive, then after the end of the legal preservation period, the sorting process will be carried out on the intermediate archive, to determine the documents of permanent or historical importance to transfer them to the central archive for permanent preservation. ".
"The center has formed a specialized team working on this project, which takes a series of procedures and steps to preserve papers and documents," Lutfi concluded.